Controlling Access to PLM Documents Portal:
Agile PLM serves as the central repository for important documents in an organization. Various departments require these documents. Not all employees are PLM users.
This sets up a unique problem where the a documents portal created by the organization’s own users cannot be accessed by other employees. This is known as the Agile Portal.
Issues with Current Solutions:
The solution under implementation requires the PLM users to physically print out documents and share them with concerned people. This can be a time-taking and hassle-some process. Some organizations purchase extra user licenses to allow some personnel access to Agile PLM.
However, agile portal can be quite expensive as the supplementary users primarily use Agile PLM only for viewing documents while the hefty license fee is for the entire software.
Xavor’s PLM Document Portal:
Xavor Corporation, which has been offering superior Agile PLM support and maintenance, learned that users commonly faced this issue.
Upon their request;
Xavor developed a powerful and incredibly helpful product for Agile PLM, the PLM Document Portal, which has now gained significant popularity in the PLM space. Agile portal by Xavor is a monumental breakthrough.
The PLM Portal also known as agile portal extends the functionality of your existing Agile PLM infrastructure. With this add-on, PLM Admin has the ability to make all Agile PLM documents accessible through a web-view portal.
Through this portal, the admin controls the level of access; whether it is read-only access, or if the files are available for downloaded. Further, the access to documents through PLM portal can be managed extensively by choosing one, many, and all documents available for access.
Agile PLM Documents Portal is a revolutionary asset as it transforms data management, that leads to heightened collaboration and efficiency. With this platform users get to enjoy streamlined workflows, real-time access to documents, and version control. This portal facilitates seamless document sharing, fostering team collaboration, reducing errors, and accelerating product development.
Improved Access:
PLM Portal empowers organizations to provide two major functionalities to their employees (both Agile users and non-users). The primary one is the ability to provide controlled access to any and all documents within the Agile PLM infrastructure to organizational employees. This is an agile PLM for process documentation.
Access can also be provided to external users, if need be, such as in the case of customer contracts. The portal comes with a carefully designed ‘Document Viewer’ which is interactive and easy to use. It is more like an agile PLM for process documentation. A search option is also included in the agile portal to look for documents within the database quickly and efficiently.
Safeguarded Document Sharing:
To protect privacy while providing access to documents outside the Agile PLM infrastructure, Xavor’s team of experts has incorporated continuous data-back up capabilities. These ensure automatic saving and logging of every version of a document.
Additionally, admins can change the access to pick only a specific version of a document to share.
Moreover, audit logs are created in PLM portal to record the specific users who have accessed and edited documents in case there is a breach or loss of data.
By making these options configurable, the unique PLM Portal allows admins to be in complete control and set up the add-on to suit their needs perfectly.
Unique PLM Portal Benefits:
The PLM Portal offers several advantages that make it a valuable add-on for Agile PLM. By using PLM portal, organizations are saving on hefty user licensing costs. This is a unique PLM benefit that organization crave for.
Another unique PLM solution is the eradication of user license. By removing the user license restriction, document access is provided to non-Agile users both within and outside the organization.
PLM admins can provide access, as well as monitor and control it at all times. Therefore, the medium of sharing is secure from any threat of leaked data.
Since the PLM Portal manages documents created with the Agile PLM infrastructure, admins benefit from continuous data-backup using the PLM Portal. PLM documentation allows users to innovate free of disruption from any lost documents.
Agile portal allows users to have access to a better user interface to browse and navigate documents within the PLM Portal. They benefit from an interactive design and the additional search feature.
Conclusion:
The PLM Portal enables useful features including PLM documentation that make Agile PLM more accessible and secure, while allowing other employees and agents to focus on product innovation. Whether you are looking for agile document control or anything, agile portal will take care of all your agile plm for process documentation and agile document control.
To try the PLM portal for yourself, visit the Xavor website (Xavor PLM Document Portal | Enhanced Administrative Control) or contact Xavor for a free trial.
FAQs
1. What is the Agile PLM Documents Portal, and what role does it play in an organization’s document management?
The Agile PLM Documents Portal serves as a central repository for important documents, ensuring controlled access for various departments in an organization.
2. What issues arise with the current solutions for accessing Agile PLM documents, and how do organizations typically address them?
Current solutions involve physical printing and sharing of documents or purchasing extra user licenses, leading to time-consuming processes and potential high costs.
3. How does Xavor’s PLM Document Portal address the challenges faced by users accessing Agile PLM documents?
Xavor’s PLM Document Portal is a powerful add-on that extends the functionality of Agile PLM, providing controlled access through a web-view portal and addressing issues with cost and accessibility.
4. What functionalities does the PLM Portal offer to Agile PLM administrators, and how does it enhance document access and management?
The PLM Portal empowers administrators to control access levels, manage document sharing, and provides a document viewer with interactive features. It facilitates streamlined workflows, real-time access, and version control.
5. How does the PLM Portal improve document access for both Agile users and non-users within an organization?
The PLM Portal allows controlled access to all documents within Agile PLM, including external access for cases like customer contracts. It features a user-friendly document viewer and a search option for efficient database navigation.
6. What measures are in place to safeguard document sharing outside the Agile PLM infrastructure, and how does Xavor ensure data privacy?
Continuous data-backup capabilities and configurable access options ensure privacy, with admins having control over document versions. Audit logs track user activities to address breaches or data loss.
7. What unique benefits does the PLM Portal offer, particularly in terms of cost savings and accessibility for non-Agile users?
The PLM Portal helps organizations save on user licensing costs. Provides document access to non-Agile users, both internally and externally. Admins have complete control, ensuring secure sharing and continuous data backup.
8. How can organizations experience the benefits of the PLM Portal, and what steps can they take to explore its features?
Organizations can visit the Xavor website or contact Xavor for a free trial of the PLM Portal, enabling them to explore enhanced administrative control, improved document access, and secure sharing within Agile PLM.